Trusted Industry Leader
Mary Girsch-Bock, Contributing Writer
March 16, 2020
ImagineTime is a complete practice management application that includes excellent time and expense management capability. Along with the time and billing feature, ImagineTime also offers a client portal, due date tracking, reporting and analytics, and solid integration capability. Best suited for mid-sized professional service firms including accounting firms, ImagineTime is available as an on-premise application as well as on the cloud.
ImagineTime also includes a mobile app that works with both iOS and Android devices, with the mobile app offering complete mobile timekeeping capability.
ImagineTime uses ribbon-style navigation throughout the application, with the application easily customized for each user role. Users can enter time in two separate ways: by using the after-the-fact entry option where you can enter time spent on a particular task immediately after completing the task, and by using one or more of the unlimited timers that are available. Users can record both billable and non-billable time, with tabs available for both. After-the-fact time entry is usually used in a firm where an employee enters time for multiple staff members, whereas the timer option can be used to record time as a task is being completed. Users can easily pause a timer and delete any recorded timers if desired. All time recorded by the timers will be added to the timer sheet, with users able to generate a bill based on timer entries.
2020 Overall Rating: 5 Stars
Mary Girsch-Bock, Contributing Writer
March 14, 2019
Imagine Time Time and Billing is part of the Imagine Time suite of practice management applications. Imagine Time is well-suited for professional services firms of any size. Imagine Time is available in both a desktop and a cloud-based application for those that want anytime/anywhere access.
Along with cloud access, Imagine Time also offers a mobile app for Android and iOS smart phones and tablets that allow complete mobile timekeeping capability. Recently added to Imagine Time is the ability for iOS app users to email invoices to clients directly from their device.
ImagineTime is easily navigated, using a ribbon style menu that can be customized for each user role. The product has also retained its legacy menu, so users can choose between the two interface options when setting up the product.
Staff time can be entered in Imagine Time using the After-the-Fact time entry option, which is typically used in firms where a single employee enters all recorded time for multiple employees. Users can choose to enter time immediately after a task has been completed, though users can also enter time prior to completing a task, or even weeks after a task has been completed. The product contains separate tabs for chargeable and nonchargeable time, with an option to enter additional expenses as well. The product also offers unlimited timers, with users able to use multiple timers simultaneously. When using the timers, users will be prompted to save any time accrued on the timer to the Saved Slip Timer option.
The billing dashboard in ImagineTime allows users to easily view the billing status for all charges entered into the system. Users can create a custom invoice for clients, and can preview any bills prior to processing. There are five bill types available in ImagineTime including Detail Slip, Narrative Slip, Progress Bills & Final Bills, Fixed Fee Retaining/Recurring Bills, and SuperBills. Users can print bills individually or process them in batches. There is also an option to email bills to clients directly from the dashboard once they have been previewed. All bills must be printed either to the screen or to a printer before they can be posted.
ImagineTime offers a good selection of system reports, which are classified by category, including Client and Contact Lists and Reports, Due Date Reports, Pre-Billing Reports, and Time & Expense Reports. Users can click on a report category to view a list of available reports. Transaction reports, staff and client performance reports, and a daily totals report are also available. A report wizard is also available that allows users to create custom reports, with the ability to save all reports for future access. All ImagineTime reports can be previewed, printed, or exported to Microsoft Excel for further customization.
Along with time and billing, ImagineTime also offers a variety of additional modules that are designed to all integrate. Additional modules available include calendar scheduling, CRM, credit card processing, workflow management, and document management capability. ImagineTime also offers Basic and Advanced integration with QuickBooks. The Basic version is included with the application, while the Advanced option, which is known as the Duplicate Subsidiary Ledger, will need to be purchased separately. The Advanced option will allow users to post ImagineTime invoices to QuickBooks in real time. Also available at an additional cost is a QuickBooks import utility, that will provide users with the ability to import customer data and all accounts receivable date directly into the application. ImagineTime also offers seamless integration with a variety of tax software including Lacerte, UltraTax, ProSeries, ATX, and Drake.
ImagineTime offers a variety of help and support options for system users, including a series of instructional videos. There is also a video product tour available as well. Users can access or download an online manual, and a series of FAQs can be viewed as well. ImagineTime offers three support levels to system users including Silver, Gold, and Platinum. Product updates, along with both telephone and email support are available in all plan levels. Support access can also be obtained via a remote session.
ImagineTime is well suited for professional services firms of any size that desire a comprehensive time and billing component along with optional practice management capability. Prices vary for ImagineTime, with the desktop version starting at $295 for a single user. ImagineTime Cloud starts at $30 per user per month. Both options offer add-on modules that are priced separately.
2019 Overall Rating: 5 Stars
Mary Girsch-Bock, Contributing Writer
November 16, 2018
ImagineTime Time and Billing is part of the Imagine Time suite of practice management applications. Imagine Time is well suited for accounting firms and legal firms of any size and can be utilized as a traditional desktop application or accessed via the cloud for anytime, anywhere access.
Imagine Time also offers mobile apps for both Android and iOS devices that allows complete mobile timekeeping capability, making it easy to record time and billing information from just about any device. New for iOS app users is the ability to email invoices to clients as a PDF directly from any iOS device.
ImagineTime uses a ribbon style menu that is completely customizable based on the employee roles. The product has also maintained its legacy menu, with users able to choose between the two during product setup. ImagineTime also includes a Mobile Timekeeping option that can be used with both iOS and Android smartphones and tablets.
Time can be entered using the After-the-Fact time entry option, which is optimally designed for firms that have a single person entering time for multiple employees. Time can be recorded immediately after a task has been completed, with options to enter time prior to completing a task or weeks after completing a task. There are separate tabs available for chargeable and non-chargeable time as well as an option to enter additional expenses. Unlimited timers are also available in ImagineTime, with users able to use timers simultaneously. Users will be prompted to save any time accrued on timers to the Saved Slip Timer option, which tracks time for all timers used.
ImagineTime’s Billing Dashboard allows users to view billing status for all charges, format and design an invoice, select the bill type to process, and preview bills prior to printing. Five bill types are available; Detail Slip, Narrative Slip, Progress Bills & Final Bills, Fixed Fee Retaining/Recurring Bills, and SuperBills. Bills can be printed and posted individually or in batches. Bills can also be emailed from the dashboard once they have been previewed, and all bills must be printed to the screen or to a printer before they can be posted.
ImagineTime reports are classified by category, with categories such as Client and Contact Lists and Reports, Due Date Reports, Pre-Billing Reports, and Time & Expense Reports available, along with several others. Clicking on a report category will display all reports available in that category, with users able to click on a report to see a detailed description of the report. Users can also access reports from the Reporting ribbon if desired. Management reports such as Transaction Reports and Staff and Client Performance Reports, along with daily and weekly time and expense reports, with a Daily Totals report and various reconciliation reports available as well. A Report Wizard simplifies custom report creation, with users able to save all custom reports for access at a later date. All reports can be previewed and printed, or exported to Microsoft Excel for further customization.
ImagineTime offers a variety of additional modules that are designed to integrate with the time and billing application including Calendar Scheduling, and CRM, along with credit card processing, workflow management, and document management capability. ImagineTime offers both Basic and Advanced integration with QuickBooks, with the basic option included with the application, while the Duplicate Subsidiary Ledger (Advanced) option can be purchased separately and offers users the ability to post ImagineTime invoices to QuickBooks in real time. A QuickBooks import utility is also available at an additional cost, providing users with the ability to import all customer data and related accounts receivable data directly into ImagineTime. The product also offers integration with popular tax software applications including Lacerte, UltraTax, ProSeries, ATX, and Drake.
ImagineTime offers a variety of tools and resources for users, including a series of instructional videos, as well as the option to view the product’s video tour. An online manual is also available as a PDF, and users can access FAQs or view recently added features. ImagineTime offers three support plan levels; Silver, Gold, and Platinum with product updates and telephone/email support options available in all plan levels. Users can also access system support from the website by initiating a remote support session.
ImagineTime is well suited for professional firms of any type and size that desire a comprehensive time and billing component along with optional practice management capability. Prices vary for ImagineTime, with the desktop version starting at $295 for a single user. ImagineTime Cloud starts at $30 per user per month. Both options offer add-on modules that are priced separately.
2018 Overall Rating: 5 Stars
Mary Girsch-Bock, Contributing Writer
November 21, 2017
Well suited for both accounting firms and legal firms of just about any size, ImagineTime Time and Billing can be used as a stand-alone time and billing application or in conjunction with other Imagine Time applications for a complete practice management solution.
ImagineTime is available as a traditional desktop product, or users can choose to access the application via the cloud. Mobile apps are also available for both iOS and Android devices, with users able to easily access client information from anywhere Users can also email invoices directly from iPhones and iPads as a PDF. Similar functions for Android devices are coming soon.
Firms can choose to utilize the pared down ImagineTime Lite menu, which offers basic menu options for firms with less demanding needs, or use the standard menu, which offers access to the complete menu of ImagineTime features and options. Both menus utilize a ribbon style menu, with the menu completely customizable as well.
After-The-Fact time entry offers users flexibility when entering time, with users able to enter time after a task has been completed, in advance of completing a task, or even days or weeks later. Separate sheets can be maintained for chargeable and non-chargeable time. ImagineTime also offers unlimited timers, with users able to use as many timers as they wish simultaneously, with the ability to pause a timer when necessary. All data collected from system timers can be automatically posted to a client file if desired. ImagineTime also tracks separate expenses, though they must be entered through the After-The-Fact option.
All billing and invoicing is completed from the Billing Dashboard, which provides users with access to vital billing and invoicing functions such as bill generation, viewing and emailing invoices, deleting invoices, or processing write-offs. ImagineTime creates five bill types, Detail Slip, Narrative Slip, Progress Bills & Final Bills, Fixed Fee Retaining/Recurring Bills, and SuperBills, with SuperBill templates available. The Invoice Format & Design screen allows user to customize invoices for clients, with the ability to add a logo, change fonts, add or delete columns, and add footers or payment stubs to an invoice. Users can post invoices after they have been previewed or printed. Invoices can be emailed from the posting screen.
ImagineTime’s reporting option offers a list of all available reports by category, with categories including Client and Contact Lists and Reports, Time & Expense Reports, Pre-Billing Reports, Invoice & Payment Reports, Client & Staff Performance Reports, and several other options. Clicking on a category will display the available reports in that category, with detailed description of the report on the right side of the reporting screen. ImagineTime offers an excellent selection of client reports, such as a Client Aging Report, a Client Snapshot Report, and Due Date Report. Both Staff and Client Activity reports are available as well, with users able to include chargeable or non-chargeable time or use a combined option to include both. To track time proactively, users can run daily or weekly Time & Expense reports, as well as an Invoices/Payments report. The Daily Totals report is also a good management tool, providing management with a staff listing of all billed totals for the specified period.
ImagineTime offers users two levels of QuickBooks integration; Basic which includes A/R integration only, or Advanced, which offers complete synchronization with subsidiary ledgers, which allows users to post invoices created in ImagineTime directly to QuickBooks. A QuickBooks import utility is also available that allows users to import customer names and other data directly into ImagineTime from QuickBooks. The product also integrates with several popular tax software applications including Lacerte, UltraTax, ProSeries, ATX, and Drake, with users able to import client names, addresses, and other contact information. ImagineTime also integrates with other add-on modules including Finish-Line Due Date, Workflow, Calendar and Contact Manager, Document Management and Remote Time Entry. Invoices and payments can be imported from tax software as well as clients.
ImagineTime offers an excellent selection of tools and resources for users, including the Online Manual. Users also have access to FAQ’s, a list of support programs available, and the ability to begin a remote support session.
ImagineTime offers three levels of support; Silver, which includes 6 technical support calls, Gold, which includes 15 support calls, and Platinum, which offers unlimited support calls. All support plan levels offer product updates throughout the year. Support is also available on a per incident basis as well.
ImagineTime is a comprehensive time and billing application that also offers complete practice management capability. Ideal for firms that require more detailed time and billing options, ImagineTime pricing varies, depending on the deployment method chosen. ImagineTime Cloud starts at $30.00 per user per month, with add-on modules extra. The desktop version starts at $295.00 for a single user, with additional modules and users priced separately. Online training videos are available for virtually all aspects of the program.
2017 Overall Rating: 5 Stars
Mary Girsch-Bock, Contributing Writer
December 15, 2016
Best Fit: Aimed at both accounting firms and law firms, ImagineTime is well suited for firms of just about any size. The product is available as a desktop installation or a cloud version hosted by ImagineTime.
- Product offers a simplified user interface for users not utilizing other ImagineTime applications
- Product integrates with several popular applications including Lacerte, Drake, ATX, ProSeries and UltraTax
- Offers QuickBooks integration
- Offers a strong selection of add-on modules
Product can become expensive for larger firms with multiple users
ImagineTime offers a comprehensive time and billing software product that can be used as a stand-alone product, or in conjunction with other ImagineTime applications to create a complete practice management solution. The product is available in both desktop/network configurations as well as a cloud-based application.
Basic System Functions
ImagineTime is available as a traditional desktop installation as well as ImagineTime Cloud, which provides access to the product from any location with Internet access. ImagineTime offers users the choice between the standard menu and the ImagineTime Lite Menu, which provides a more simplified user interface to those not currently utilizing other ImagineTime features. Both menus use a ribbon-style menu, with the simplified version displaying fewer menu options and the ribbon menus are easily customizable to suit the needs of the user. Along with Time & Billing, ImagineTime also offers Practice Management, Work Flow, and Due Date Management modules. Mentioned earlier, users can opt to simply use the Time & Billing function as a stand-alone product, or utilize all of the features available.
Managers can set up default billing rates for all staff, and also assign permissions and other options for each staff member, ensuring that they only have access to necessary data, and not confidential information.
The latest version of ImagineTime offers a variety of product updates, including the addition of a mobile app that is available for both iPhone and Android smart phones and tablets. The ImagineTime Calendar has been updated as well, with an enhanced appearance, new calendar icons, and the ability to shift between differing calendar views. Reporting options have been enhanced as well with the addition of a tree view that allows users to view all system reports by function and description.
Time Management Capabilities
ImagineTime’s Time Expense Entry interface offers users access to a variety of functions which include access to both after-the-fact time entry as well as slip timers. Entering after-the-fact information is easy, with users simply choosing the client name, task, code, staff rate and date of engagement. After selections are made, users can simply enter their time and add any notes to the entry if desired.
ImagineTime also offers system timers that users can employ, with the ability to deploy multiple timers simultaneously. Users can simply add a new timer, select a client and begin the timer. All active timers will be displayed on the user’s screen, with the ability to pause a clock if desired. Users can simply click on the Finish tab to stop the time, and also have the option to stop all timers as desired. Billing entries are automatically created in ImagineTime once each timer is stopped.
For those using the optional Calendar function, users can also create time entries directly from calendar appointments.
ImagineTime’s billing dashboard is the area where all billing is processed. The interface displays detailed information on all transactions entered that are ready to be billed, with an unbilled amount displayed next to each client. Users can also use the Quick Find option when they want to bill a particular client. When billing, users can choose from a variety of bill types, including Narrative Slip, General Retainer, Detail Slip, Super Bill and Bookkeeping, with all available options displayed in the drop down menu. Users can choose to run a WIP Summary or a WIP Detail report by client, so they can review what makes up each balance displayed on the screen. All invoices must be previewed and/or printed prior to being posted in the system.
ImagineTime’s Reporting tab offers users access to all daily and monthly reports, as well as individual reports such as Client Aging and an Activity Reconciliation report. The Client Time and Billing History Report provides users with an excellent overview of all client time, and can be run as client time history, condensed time history and billing history. Users can also run transaction reports for both invoices and payments, as well as daily/weekly time and expense reports and staff and client performance reports. There are also a variety of activity reconciliation reports including billing activity, work in progress activity, and new activity. For those desiring a custom report, the Custom Report Wizard is available.
ImagineTime offers both basic and advanced QuickBooks integration, with basic integration allows easy exporting of data into QuickBooks, where advanced integration allows users to post ImagineTime invoices directly to QuickBooks. The product also integrates with several popular tax software applications including Lacerte, UltraTax, ProSeries, ATX, and Drake, with users able to import client names, addresses, and other contact information. The addition of the new mobile app allows both iPhone and Android smartphone/tablet users to access the product remotely. An optional Customer Relationship Management application offers integration with Microsoft Outlook and also offers an email blaster ideal for communicating with clients.
ImagineTime offers three levels of product support; Silver, Gold, and Platinum, each with varying options available. The ImagineTime Manual is available as a PDF that can be accessed or downloaded as needed. There are also a variety of instructional videos, Help and FAQ’s to browse. Product users can quickly access the Help function by clicking the F1 key on the user’s keyboard.
Summary and Pricing
ImagineTime offers excellent time and billing capability, as well as access to a series of related applications for a complete practice management solution. Pricing for the desktop version of ImagineTime starts at $295 for a single user. ImagineTime Cloud starts at $30.00 per user per month. Optional modules including Finish Line, Workflow, Document Management and Calendar and Contact Management are available at an additional cost.
2016 Overall Rating: 5 Stars
Mary Girsch-Bock, Contributing Writer
December 17th, 2015
Best Fit: Designed primarily for both accounting and law firms, ImagineTime is a complete Practice Management Solution offering time management, complete billing capability, and solid reporting options. ImagineTime is available as either a desktop version, or as an online version hosted by ImagineTime.
Product uses a ribbon-style menu similar to Microsoft Office for easy system navigation
ImagineTime integrates with several popular applications including Lacerte, Drake, ATX, ProSeries, and QuickBooks
Product easily support multiple system users
Syncs with Microsoft Outlook
ImagineTime just came out with an Android mobile app, but does not currently offer an Apple app
ImagineTime utilizes a Microsoft Access database to deliver a comprehensive time and billing software product designed accountants, CPA’s, and tax attorneys. The Time & Billing module is available as a stand-alone product or can be integrated with the complete suite of products available.
Basic System Functions – 5 Stars
ImagineTime is available as both a traditional desktop solution as well as ImagineTime Cloud – a cloud based version of the original product. ImagineTime’s user interface is similar to Microsoft Office products, with a ribbon-style interface. The user interface can be customized to suit the needs of any firm. Users can easily access clients by clicking on the Clients/Contacts option on the menu. Once a client is chosen, users can access the additional tabs available. Here, users can also choose how to manage time, by entering after-the-fact time data or by utilizing the system timers.
Along with client management and time and billing functions, users can also access payment information, process statements, and run reports directly from this main interface. ImagineTime also features an alternate menu, which contains four main categories; Data Entry, Daily
Reports, Management Reports, and Utilities. The product also contains good system security features, with users able to restrict system access in specific areas as needed.
Time Management Capabilities – 5 Stars
The time expense entry screen offers users multiple options to manage time. Here, users can enter both chargeable and non-chargeable time, as well as any related expenses. ImagineTime offers unlimited system timers that can be used simultaneously. A pause option allows users to stop the time and easily restart when ready. Entries are automatically created once the timer is stopped.
Users can enter default billing rates in ImagineTime, and specific roles can be assigned to employees based on work type completed, as well as client. Multiple billing rates are supported in ImagineTime as well. Rate templates are available in the product, making product setup easier. Time can be reported by task, work code, or engagement and management can assign staff members a password to allow them to enter their own time data. An approvals option is available that ensures that all time data entries are approved prior to final processing.
Invoicing Functions – 5 Stars
The billing dashboard in ImagineTime offers users an organized way to handle all billing. The Quick Find option allows users to quick search for a client or clients, and the dashboard displays relevant information such as client ID, business or client name, unbilled amounts, as well as the option to select the bill type desired. Users can also choose the billing format and design they desire, with the ability to choose additional or more custom formatting options including a custom header for each bill processed.
Hyperlinks are available that allow users to access additional client information such as an invoice and payment history. Recurring monthly charges can be added to an invoice with a single click, and all bills can be printed from this screen as well. Invoices are not processed and posted until they have been previewed and/or printed.
Management Features – 5 Stars
ImagineTime has an excellent selection of reporting options, including both daily and monthly client reports, with additional reports such as Engagement Budget to Actual, Activity Reconciliations, and a Client Aging report among those available. Productivity reports such as Staff Hours by Month allow managers to review staff hours and productivity levels over a specified period of time. The Pre-Billing report summarizes all work in progress and is arranged by client, with summaries arranged in an aged format. The Due Date report provides a list of all invoices and their respective due dates and a Custom Report Wizard makes it easy to create a custom report if desired.
Integration/Data Management – 5 Stars
ImagineTime offers an optional software integration module that integrates with several popular tax programs including Lacerte, UltraTax, ProSeries, ATX, and Drake, with users able to import client data including names, addresses, email, and telephone numbers. An Android app, ImagineTime Anywhere was recently released that allows users to record time and expenses from any Android device, and is available by subscription.
ImagineTime also offers integration with QuickBooks, with users able to import QuickBooks data directly into ImagineTime, and just added the ability to import time slips from QuickBooks as well. Users can opt for simplified or advanced integration, which allows users to synchronize subsidiary ledgers. A ‘Getting Started’ utility screen is available to assist users with the initial integration setup. The
optional CRM with Microsoft Outlook integration and email blaster offers easy sync capability between ImagineTime and Microsoft Outlook, and the email blaster allows users to quickly send messages to select groups of clients and contacts.
Help/Support – 5 Stars
Users can quickly access the ImagineTime help function by simply clicking on the question mark in the upper right hand corner of the screen. Silver, Gold, and Platinum level support options are available with all including access to system support via email and telephone. An online manual can be downloaded from the website, and users also have access to FAQ’s from the website as well.
Summary and Pricing
ImagineTime offers excellent time and billing functionality, as well as solid invoicing and reporting capability. Pricing for the desktop version of ImagineTime starts at $295 for a single user. ImagineTime Cloud starts at $25.00 per user per month. Optional modules including Finish Line, Add-On Workflow, and Calendar and Contact Management are available at an additional cost.
2015 Overall Rating: 5 Stars
Isaac M. O'Brannon, Editor
December 5, 2014
Best Firm Fit: Designed for accounting and law firms, ImagineTime is a desktop or server-based, full-featured time management and billing system for firms seeking multiple timesheet data entry options, strong reporting and calendar functions, due date management, retainer-based billing and integration with Outlook and many accounting and tax programs. ImagineTime is also now available as a web-based system hosted by the vendor.
• Offers integration with QuickBooks and several professional tax preparation systems, including Lacerte, Drake, UltraTax, ATX and ProSeries
• User-friendly interface uses a menu structure similar to the design of Microsoft Office
• Good scheduling and calendar functions, including optional tool to synch calendar items from Outlook
• Supports up to 50 concurrent staff users.
• Previously did not offer mobile apps for Apple and Android, but will be coming out with an app supporting both in early 2015.
ImagineTime offers a comprehensive time tracking and client invoicing system for professional accounting firms and law offices, using a Microsoft Access database as the backbone. The company also offers the system as a hosted application, with the same features as the traditional desktop model. The program can support up to 50 staff members using the system at the same time, when the system is networked, but it can also be used by sole practitioners.
The ImagineTime system opens to a user-friendly interface that uses ribbon menus similar to Microsoft Office, providing simple navigation, while offering multiple user customization features, and retaining the program’s powerful time tracking and invoice management functions. Users can quickly access clients, contacts, time and expense entries, billing functions, AR functions, the built-in calendar and due date management tools, reporting and various system utilities.
An alternate menu option gives users a menu with functions grouped into four key areas: Data Entry, Daily Reports, Management Reports and Utilities. Firm administrators can restrict certain features
like calendaring and invoicing to specific users based on permissions and the role of each user. Roles include staff, supervisor and system manager.
Staff can enter their time and related expenses using automated timers, or via entry sheets that allow for entering data for a single user, while administrators can use a multi-staff worksheet. Multiple timers can be set to run automatically and can be paused if necessary. When the timer method is used, the system automatically creates entries when the timer is stopped. The program supports multiple billing rate schedules that can vary based on client, project, task and staff member.
The program allows staff time and expenses to be assigned to clients, tasks or projects. Users with appropriate access rights can edit time and expense data, mark up expenses or tag time as non-billable, or attach notes to entries. ImagineTime includes an approvals process so that firm managers can sign off on timesheets. The system does not support vacation time accruals or provide other human resources functions.
Accessed via the billing dashboard, the invoicing functions in ImagineTime let users bill clients based on hourly rates, fixed fees or other models, and allows the firm to add markups to related expenses. Invoices can be customized using a built-in graphical design function. Also available from the billing dashboard are WIP reports and tools for preparing invoices and writing off non-billable time.
A Collections function serves as the system’s accounts receivable tool, allowing users to post payments, process statements, apply service charges and, when desired, sync daily activity to or from QuickBooks.
ImagineTime has a strong collection of reporting options, including daily and monthly history, client acing reports, engagement budget to actual comparison, due date reports, and client snapshot reports. Data can be exported to a Client Revenue Pivot Table report for quick ad-hoc analysis of ImagineTime data. Custom reports are also supported. Recently added are a new Quick Paid Invoice Creation function, which provides a single step to create and post payment for a client (such as a walk-in tax client), and a new super bill invoice that can allocate revenue to a single work code. The system’s Client Relationship Manager function allows users to sort lists, letters and mailing labels by product type and name. Additional enhancements have been made to the program’s calendar and due date management functions.
ImagineTime offers data export to several format types, including Microsoft Word, rich text, Microsoft Excel and PDF. The system can import client contact and invoicing data from Lacerte, UltraTax, ProSeries, Drake and ATX tax software. Time can be entered offline and synchronized with the server by transferring a data file via e-mail. Calendar sync with Outlook is also supported. New for 2015, the company has developed the ImagineTime Anywhere app (currently in beta testing for Android, with an Apple version “in the works”).
Users can access searchable help functions via the help menu or right-click menus, while the company’s support website includes FAQs, user manuals, implementation manuals, system updates and training videos. Live support is offered by subscription or on a per-issue basis.
Summary and Pricing
ImagineTime offers a comprehensive time tracking and invoicing management solution for accounting and law practices, with exceptional reporting and calendaring functions, and integration with many programs that accounting professionals use.
Pricing for ImagineTime starts at $295 for a single user, plus $49 per year for support. The optional due date, workflow, document management and calendaring modules can be added for an additional fee. The cloud-based version of the program starts at $25 per month, with a three month initial commitment. Complete pricing information for the desktop version is available at www.imaginetime.com/pricing.asp.
2014 Overall Rating: 5 Stars
The Progressive Accountant
ImagineTime synchronizes with Microsoft Office Outlook and offers a familiar user interface. It allows users to record chargeable and non-chargeable time and expenses, either after-the-fact or using running timers that pause, restart, and create billable slips with the push of a button.
Hourly rates can be set for individual staff members or can vary based on five-character work codes applied to individual clients. When you’re ready to bill, invoices can be created from standard templates or customized to meet your firm requirements. Invoices can be generated in batch by type of work or individual customers or on an as needed basis. Transactions can also be integrated with QuickBooks to simplify the accounting process. Reports include built-in realization reporting that captures write-ups and write-downs, snapshots that show the profitability and performance of each client, and client and staff performance reports. A reporting wizard lets users build their own reports.
Built on a Microsoft Access database, the application includes the following add-on modules: due-date monitoring, document management, calendar, staff scheduling and contact management.
2010 CPA Accounting Today
Many of the T&B applications currently available are primarily targeted at lawyers and consultants. ImagineTime, however, was designed by a CPA for accountants. That doesn’t mean it can’t be used by other professionals, only that it speaks “accountant.” You don’t need to figure out what the equivalent terminology is for what you call an engagement.
ImagineTime takes a “build-your-own” approach to time and billing, with add-on modules to allow you to configure the application to your practice’s needs. At the center of the application is time and billing. But depending on what optional (and extra cost) modules you decide to add.
ImagineTime can be configured into a pretty nice practice management system. These additional modules include a due-date monitor, document management, and scheduling/CRM, with module prices ranging from $95 to $395.
Also available are separately priced features such as PDA/Blackberry integration, remote time entry, anddirect import from Lacerte, UltraTax and ATX tax prep software. Outlook integration comes as part of the calendaring and scheduling module, and integration with QuickBooks is standard with the T&B core module (though these modules will function quite acceptably on their own).
Installation and use is quick and easy. ImagineTime has good documentation, but the interface is very intuitive and easy to navigate, so you won’t spend a lot of time consulting the manual. Tabbed sections lead you to the desired task group, and an Office 2007-type ribbon bar and menu bar define the tasks
and editing options. There’s not a lot of customization available in the reports (and none in the data entry screens), but there is a wide range of standard reports available that should work for most practitioners.
One feature that’s usually not standard on most time and billing systems, but is in ImagineTime, is credit-card processing. In today’s hard economy, making it easy to get paid is a definite plus in an application.