Initial Network Setup & Installation, Updating/Upgrading ImagineTime®

A.) Initial Network LAN Installation - install the program file to the workstations, and data file to the server:

1. You must be running Windows Xp or Windows Vista.
2. First, install the Office Manager software locally to each workstation in the office, with the CD disk that was shipped to you or download the setup.exe file from the website. Use the Workstation Fast Installation option. Accept the default program location of c:\program files\imaginetime.
3. Next, from any workstation or the file server itself, reload the installation program and use the Server data file installation option to install the data file to the correct server location of your choice - we suggest the you use [DriveLetter]:\imaginetime. Please note you do not need to install the workstation or full version of the software on the server unless you plan to run ImagineTime in a terminal services environment. In that case, please follow the terminal services instructions below before continuing.
   1. Caution! Unlike single user installations, do not install the network data file to the Program Files\bothworldssoftware directory on the server. This is a protected location on the server and will slow down the response time when accessing the data file.
4. After you have completed these steps, double-click the ImagineTime icon on one of the workstations and link the program file to the network data file performing the following steps:
   1. The relinking utility will ask you to "Please link ImagineTime to the current location of the Tbdata.mdb file". Click [Ok] and a dialog box will appear.
   2. Click the [Browse for File Location] Button #1 and navigate to the network data file that you installed in step (2) above. When you have located the tbdata.mdb file, double click on it, or single-click to highlight the file and click the [Open] button at the bottom right of the dialog to accept it.
   3. Next, click the [Ok] button (button #2) on the relink screen. Click [OK] to confirm the correct location. This will complete the relinking of the local program file to the server data file - please be patient as this could take as long as five minutes.
   4. After linking is complete, login to ImagineTime. Use the "OPENBAL" user and the password of "BWS". From the main menu, verify the location of the network data file by double-clicking on the ImagineTime icon in the center of the main menu. The data file and program file path will be shown in black in the middle of the About Imagine Time screen. You are now ready to register the software.
5. Click on the register button in the middle of the main menu screen and enter your registeration information by following the registration procedure on the screen and using the unlock codes you received from us via email.
6. Congratulations! You have now completed the installation of one workstation and the network data file.
7. The remaining workstations must also be linked to the network data file. Double-click on the ImagineTime icon on each workstation and link to the network data file location repeating step (3) above using the [Browse] and [Ok] buttons in the relinking screen.
8. Press F1 at the main menu of one of the workstations to activate the on-screen help. Select and review the general information and getting started sections on the left side of the screen and follow the procedures listed there to begin the program setup.
   

B.) Initial Terminal Server/Citrix installations.

Please call our support department for instructions on how to download the white paper that details the installation instructions for these environments.

C.) Auto-Updating Network Installations

Network installations using Office Manager can streamline the updating process. The settings must be installed for each staff person using ImagineTime. In the Setup/Utilities Menu, choose Enter/Edit Staff Information. Select a staff permission from the search menu and click on the permissions tab. At the bottom left you will notice and Upgrade Notifications drop down with the following options:

• No notification of new updates
• Notify of network downloads
• Notify user of new ImagineTime releases

If you have no internet connection, you must turn off notifications and use the manual updating process described below. Otherwise, choose "Notify of network downloads" for staff and "Notify user of new ImagineTime releases" for system managers. System managers will be prompted to download and install new updates when they are published. After the first update are has been installed it will update the data file and copy the program update automatically to the ImagineTime data file location and from which other workstations can updated.
Any user logging on to an outdated version will be notified that a network update is available providing the "Notifiy of network downloads" option is selected for that user.

D.) Manual Updating of Network ImagineTime Installations. The two update options for a multi user installation of ImagineTime are as follows:

If you are running Stand alone PC’s sharing a data file on a server or dedicated workstation LAN installation:

1. Verify the version and runtime as well as data location of the current workstations install by clicking on the Microsoft Office logo at the top left of the screen and choosing the "About ImagineTime" option. The program version is at the top middle of the about screen in dark blue. It will be in the format of ‘#.###’ using 2007 Access runtime.
2. Note the ‘Data Location’ which is just below the stopwatch logo on the about screen.
3. Click the Microsoft Office logo on the top left of the ImagineTime screen and choose the "Update ImagineTime" option.
4. Have all users exit ImagineTime and install the update on the first workstation matching the update to the runtime version currently installed.
5. After the update is complete, restart ImagineTime. The program will ask you to re-link to the data file (tbdata.mdb) in a suggested location. This should be the network location you previously noted in the first step. If so, click [Ok] to relink to the network data file. If not, you must know the location, click [Cancel], and browse to it from the relinking dialog. Finally, click [Ok] to complete the relinking process.
6. When relinking and updating the first workstation, make sure that the other workstations have closed ImagineTime. ImagineTime will update the data file upon opening the first relinked and upated workstation and must do this while no other users are in the system.
7. The remaining workstations can be updated and be relinked while other workstations are in the program (since the data file has already been udpated by the first workstation).

If you are running in a Terminal Services environment:

1. Log on at the server as an administrator.
2. Verify the version and runtime as well as data location of the current workstations install by clicking on the Microsoft Office logo at the top left of the screen and choosing the "About ImagineTime" option. The program version is at the top middle of the about screen in dark blue. It will be in the format of ‘#.###’ using 2007 Access runtime.
3. Note the ‘Data Location’ which is just below the stopwatch logo on the about screen.
4. Have all users exit ImagineTime and install the update on the server. After the update is complete start ImagineTime and it will ask you to relink it to the data file (tbdata.mdb). This is the location previously noted.
5. ImagineTime will update the data file upon opening.
6. If ImagineTime is set up in accordance with our Terminal Services white paper each user will be updated automatically the next time they log in to the system.
7. If you need a copy of the Terminal Services set up white paper go to www.imaginetime.com and request one from our contact us page.