Quickbook Integration Professional Billing Time Software Calendar Management

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Quickbooks integration!® - Quickbooks users can integrate with ImagineTime and save time posting deposits and monthly journal entries.

ImagineTime can be made as powerful as any other professional billing software with Quickbooks integration. To quick start, you can import all the customers names, addresses and accounts receivable transaction information directly from Quickbooks.

Once you have imported your data, you will use ImagineTime to create your invoices and export essential daily operating information to Quickbooks. Creating your invoices in ImagineTime allows you to trap the difference between the amount you bill and the time that you record. These "realization adjustments" can be summarized and reported by client and staff.

The deposit export utility is shown in the following screen shot and is a time-saving feature that is intended to export payments and/or credit information from the ImagineTime system to either a Quickbooks® import file or directly to Quickbooks using the integrated Intuit software development kit.

To facillitate the bank reonciliation process, deposits are exported with full detail for each customer and reflect a debit to cash and a credit to undistributed income, or professional services. Exported deposits can be printed directly from Quickbooks using Quickbooks approved forms.

If you post income to more than one G/L account, the periodic journal entry will distribute the income to the appropriate accounts based on the the work code to general ledger account relationship you setup in ImagineTime. The journal entry may be posted on either the cash or accrual basis of accounting.

The monthly journal entry can be printed from the summary screen shown below. The account distribution is based on a link between the work codes being used in the calendar management and time and billing system and the chart of accounts used in your general ledger software. It works in conjunction with the deposit utility, and can be manually posted, or directly exported to Quickbooks. If you use the accrual basis of accounting, the entry will adjusts the control account for accounts receivable to agree with the ending balance in the monthly ImagineTime subsidiary reconciliation report. The cash basis of accounting can also be used.

The printed journal entry may be used with any ledger system. This utility will save billing time and eliminate the separate step of needing to record deposits and end-of-month journal entries into Quickbooks. The tools shown below assume that the detail subsidiary account receivable ledger will be maintained in ImagineTime. Existing Quickbooks customers should be set up as jobs under one detail accounts receivable account such as "ImagineTime A/R.” Once your starting balances have been tied out, no further entries will be posted to these accounts.